Production has rules.
Your invoice should too.
CrewTime turns your workdays into accurate invoices — overtime, guarantees and penalties calculated automatically.
Camera · Sound · Lighting · Grip · Art · Post · Production — and every other department
Three steps. Done properly.
From call sheet to invoice in minutes.
Log your workdays
Work, travel, dark days and notes tracked the way productions actually run — or create an invoice directly.
Apply your rates & rules
Set your 10-hour guarantees, overtime thresholds and penalties. 1.5x, 2x, 10-hour minimums and midnight triggers calculated automatically.
Generate & send
Export a polished PDF, share a link or download CSV for your accounting software.
From timesheet
to invoice in seconds.
One click. A professional invoice. Calculated properly.
Timesheet Builder
Drama S2 · Block 3 · Week 6
Crew
3
Days
5
Avg hrs
11.4
OT days
7
Mon
10 Feb
Tue
11 Feb
Wed
12 Feb
Thu
13 Feb
Fri
14 Feb
Alex Rivera
DoP · £350/day
07:00–19:30
12.5h
OT 1.5×
06:30–09:00
2.5h
Travel
07:00–21:45
14.75h
OT 2×
—
10h
Dark
07:30–18:00
10.5h
OT 1.5×
£1,750
50.25h
Sam Chen
1st AC · £300/day
07:00–19:00
12h
OT 1.5×
06:30–09:00
2.5h
Travel
07:00–20:30
13.5h
OT 1.5×
—
10h
Dark
07:30–17:30
10h
Guarantee
£1,500
48h
Jess Okafor
Gaffer · £280/day
06:00–19:00
13h
OT 2×
07:00–18:30
11.5h
OT 1.5×
06:00–20:00
14h
OT 2×
—
10h
Dark
07:00–18:00
11h
OT 1.5×
£1,400
59.5h
One click
Invoice Builder
Alex Rivera · Drama S2 · Week 6
| Type | Date | Hrs | Rate | Total |
|---|---|---|---|---|
| Work | Mon 10 | 12.5 OT | £35/hr | £437.50 |
| Travel | Tue 11 | 2.5 | £35/hr | £87.50 |
| Work | Wed 12 | 14.75 2× | £35/hr | £525.00 |
| Dark | Thu 13 | 10h min | £35/hr | £350.00 |
| Work | Fri 14 | 10.5 OT | £35/hr | £350.00 |
| Mileage | Tue 11 | 240mi | 45p/mi | £108.00 |
Client
Kudos Film Ltd
Drama S2 · Block 3
Built for how sets
actually work.
Designed around real production workflows, pay structures and industry rules.
Production-Reality Timesheets
Work, travel, dark days and notes — structured the way production runs, with columns that match real call sheets. Share view-only or editable links with production for review.
Rules & Rate Engine
Set your guarantees, overtime thresholds, kit fees and penalty rules once. 10-hour minimums, 1.5x and 2x overtime, and midnight triggers calculated automatically.
Expense Tracking
Log receipts with auto-categorisation and merchant tracking. Multi-currency support for GBP, USD, EUR, CAD and AUD — all exportable for your accountant.
Mileage Tracking
Track job-based mileage using HMRC AMAP rates (45p for the first 10,000 miles, 25p thereafter), with UK tax-year tracking built in.
Estimates & Conversion
Create professional estimates and convert them into invoices in one click — keeping rates, rules and line items intact.
Analytics & Clients
Track income, expenses and invoices across the UK tax year. Manage client contacts, see per-client earnings and spot your top clients at a glance.
Built on set.
Not in a boardroom.
CrewTime was built by a camera department freelancer who got tired of spreadsheets that didn't understand production rules. It knows the difference between a 10-hour day and a 14-hour night, and it calculates your pay accordingly.
Try it freeFilm & Television
Features, shorts, drama, factual — with overtime rules that match BECTU and PACT agreements.
Commercials & Live
Ads, branded content, OB and broadcast — same structured day logging, different rate cards.
Any project-based freelancer
If your work varies week to week and you invoice by the day, CrewTime keeps it consistent.
Simple pricing.
No surprises.
Start free. Upgrade when your workflow needs it.
Trainee
BasicsGet started with the basics
- Up to 3 invoices
- Manual invoice builder
- PDF export & shareable links
- Basic timesheet & expense tracking
- Up to 5 clients
Assistant
AutomationLet CrewTime do the maths
Everything in Trainee, plus:
- Unlimited invoices & clients
- Overtime & penalty calculator
- Turn timesheets into invoices
- Payment reminders
- Auto mileage from postcodes
- Custom invoice templates
- CSV, PDF & Excel export
Operator
FinanceIncome, spending, and tax — all in one place
Everything in Assistant, plus:
- Connect your bank account
- Auto payment matching
- Classify business vs personal spending
- Tax-ready income & expense overview
- Finance widgets on your dashboard
14-day free trial on Assistant.
Questions?
Clear answers.
Common questions from freelancers.
No. CrewTime is a production-aware invoicing platform. For full bookkeeping and tax submission, you can export your data to your accountant or accounting software.
Yes. Export invoices and financial data as PDF or CSV for use with your accountant or bookkeeping software. Direct integrations are planned as the platform evolves.
Yes. Generate view-only or editable share links for production to review and verify. No login required for recipients.
Configurable overtime thresholds including 1.5x after 10 or 12 hours, 2x after 12 or 14 hours, midnight triggers, 10-hour guarantees, 6-hour rule adjustments and meal penalties.
Yes. Job-based mileage tracking uses HMRC AMAP rates (45p for the first 10,000 miles, 25p thereafter). Financial reporting aligns with the UK tax year (6 April – 5 April).
Yes. While designed for production work, CrewTime can be used for any freelance or small business invoicing. Switch between production-aware and standard modes as needed.
Still have questions? Email contact@crewtime.co.uk
Ready to invoice properly?
Start now — it's free.
Your next wrap, invoiced in minutes.
Create your first invoiceFree to start. 14-day free trial on Assistant.